WHAT IS ISO 45001?
ISO 45001 is the future replacement to OHSAS 18001 and will become the international ISO standard for Occupational Health and Safety Management Systems (OHSMS).
Not only will the standard supercede OHSAS 18001, it will make integration with other management systems simpler than ever before; because it shares the new common structure defined by Annex SL, it is directly aligned with the 2015 versions of ISO 9001 and ISO 14001.
You can find more information about this standard and potential differences to OHSAS 18001 here in the ISO 45001 briefing - download HERE.
IMPLICATIONS AND MIGRATION TO ISO 45001
If you have certification to OHSAS 18001 you will need to migrate to ISO 45001 to maintain the validity of certification.
ISO 45001 is expected to be published in the first quarter of 2018, so there is plenty of time to plan the migration.
We will keep you informed of significant changes and updates but don't expect to have detailed plans until the Final Draft Standard has been published in November 2017.
FREQUENTLY ASKED QUESTIONS
Because ISO 45001 has to be agreed globally, do you think it will be a 'watered down' version of OHSAS 18001? No – it is a new standard using an established structure based on an effective management model, it is designed to be used as part of a business management system.
Legislation registers / Aspects and Impacts Registers: Is there a minimum requirement for what they must contain? No – the contents will be based on the business activity, geographical location and local /national enforcement requirements. Each organisation is unique.
If we adopt the new standard now (before we are able to migrate) will the organisation still be able to meet the requirements of OHSAS 18001 and hence maintain certification? The clause by clause requirements for the existing OHSAS 18001 are established and can be used for registration – the draft 45001 standard is not approved but there will be common elements, however as the draft ISO standard is still subject to potential change – to be sure, use what is currently approved - OHSAS 18001. Refinements can be made without compromising the integrity of an existing 18001 system.
NEW TERMS AND DEFINITIONS IN ISO 45001
The new definitions of the terms ‘Risk’, ‘The Worker’, ‘The Workplace’ and ‘Hazard Identification’ may change for the following reasons:
Risk. A universal definition of the term ‘Risk’ will be clarified in ISO 45001 as the meaning of this varies in some countries. The term ‘Hazard Identification’ is covered by the terms ‘risk identification and ‘risk control’ to ensure we encompass all potential hazards applicable to all industries and sectors.
The worker. There are differences in the definition of this term and various legal constraints around this term in different countries – in the context of ISO 45001, ‘The Worker’ is defined as the person working under the control of the organization and includes subcontractors.
The work place. There are questions amongst organizations regarding what is the workplace, is it your organization’s site?
SIGNIFICANT BUSINESS BENEFITS
The issue of hazard identification is that it is currently very manufacturing, and hardware orientated, when more and more of us are working in services. ‘Hazard’ identification, therefore becomes ‘risk’ identification and ‘risk’ control to ensure we encompass all potential hazards applicable to all industries and sectors.
If your organization sends people to work at other people’s site, what is your responsibility for their safety? A universal definition of the term will need to be clarified.
CURRENT ISSUES WITH OHSAS 18001
Outsourcing - What is your responsibility?
What would be the damage to your business reputation if one of your outsourced suppliers or contractors created a significant OHS incident? ISO 45001 will look to define the answer in a way that can apply to all sectors and industries.
There is some clarification required around expectations upon ‘worker participation’ and the ‘participation of worker representatives’ e.g. union and/or employee health & safety reps’ involvement in the day to day operations of the health & safety management system.
While top management will be responsible for setting organizational health & safety policy, they should be in consultation with union representatives and health & safety personnel.
The International Labour Organization wanted a lot more requirements on this issue. Many companies do not have any representatives what so ever. If there are no representatives within an organization, the standard will not force this requirement upon them as it is not a legal obligation either.
PREPARING FOR THE FUTURE
Charles Corrie’s recommendations to adopters and non-users of OHSAS 18001 health and safety management systems:
EXISTING USERS – DON’T PANIC!
Many clauses requirements of ISO 45001 will be the same as OHSAS 18001 – however they may be presented in a different sequence and may use different terminology.
Advice to existing users:
- Get a copy of draft standard at www.iso.org/iso/iso45001 when this becomes available. (NQA will notify its ISO 45001 toolkit registrants)
- Examine the changes
- Do a gap analysis against your current OHSAS 18001 system
- Start planning your transition towards using the new standard
- NON-USERS OF OHSAS 18001– START NOW!
Don’t wait for ISO 45001 to be published before implementing a Health and Safety Management System as OHSAS 18001 will have a three year transition period. There are significant benefits to be realized by your business now.
PRE RECORDED WEBINAR
Watch our pre recorded webinar for a presentation on how the ISO 45001 standard will change the way occupational health and safety management systems are implemented and certified.
Terry Fisher, OHSMS Assessor will explain:
- The structure of the standard and introduction to Annex SL
- The key concepts of ISO 45001
- New terminology and important definitions introduced in ISO 45001
- The main differences between the requirements of OHSAS 18001 and ISO 45001
- The expected transition timeline and milestone events
- Practical tips on how to prepare for the changes
Once you've watched the video you can also download our handy Gap Analysis document which gives a clause-by-clause comparison of OHSAS 18001 and ISO 45001.
ISO 45001 Timeline
GAP ANALYSIS - our OHSAS 18001 to ISO 45001 gap analys provides a clause-by-clause comparison of the standards and highlights new requirements. Download it here.
WATCH THE WEBINAR - learn more about ISO 45001 in this webinar recording presented by Terry Fisher, OHSMS technical expert. Watch here.
GET A QUOTE - We'll give you a clear indication of the costs of gaining and maintaining certification. You can complete a Quick Quote online or complete a formal Quote Request Form and email it directly to our sales team.
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